Privacy Notice

Last updated: 27 July 2026

Who we are

Geodion Ltd is a company registered in Scotland under company number SC897045.

Registered office: 499 Union Street, 2nd Floor, Aberdeen, Scotland, AB11 6DB.

For privacy enquiries, contact info@geodion.co.uk.

Information we collect

We may collect:

• your name, organisation and contact details;
• the contents of enquiries and correspondence;
• information about proposed or commissioned projects and training;
• contract, invoicing and payment information where you become a client;
• basic technical information recorded by our website and email service providers.

How we use your information

We use personal information to:

• respond to enquiries and discuss potential work;
• prepare quotations and take steps requested before entering a contract;
• provide consultancy, software and training services;
• manage contracts, invoices, accounts and business records;
• protect and administer our website, email and business systems;
• meet legal, regulatory and tax obligations.

Our lawful bases are taking steps before entering into a contract, performing a contract, complying with legal obligations and our legitimate interests in operating and protecting the business.

Website tools

The coordinate-conversion tools operate locally in your browser. Coordinates entered into the tools are not sent to Geodion unless you separately provide the information to us.

Who we share information with

We may use trusted providers for website hosting, email, cloud storage, accounting and professional advice. We may also disclose information where required by law. We do not sell personal information.

International processing

Some technology providers may process information outside the United Kingdom. Where this occurs, we rely on the safeguards and contractual protections provided by those suppliers.

How long we keep information

Enquiries that do not result in an engagement are normally retained for up to 24 months after the last communication.

Client, project and financial records are retained for as long as necessary for contractual, professional, legal and tax purposes. Company accounting records are normally retained for six years from the end of the relevant financial year.

Your rights

Depending on the circumstances, you may have rights to request access to your personal information, correction, deletion, restriction, portability or to object to its use.

To exercise a right, contact info@geodion.co.uk.

You also have the right to complain to the UK Information Commissioner’s Office if you are concerned about how your information has been handled.

Changes to this notice

We may update this notice when our services, systems or legal obligations change. The latest version will be published on this page.